Efficiency is essential for companies looking to optimize operations, reduce costs, and maximize productivity. To achieve these goals, fleet cards have emerged as a powerful tool.
Fleet cards are specially crafted to cater to the needs of businesses with several vehicles. They provide the opportunity to save on gas costs and track fuel expenses, manage spending limits, and gather detailed reports about the fleet’s activity. Beyond their use for payments at the gas station, these cards yield comprehensive data that helps business owners and fleet managers control fuel expenses — they allow to set spending controls by the driver, day, or time and provide detailed reports to facilitate accounting.
In today’s article, we will outline five advantages of these cards and explore how they can optimize operations on the road.
Efficient Fuel Purchases
Fleet cards offer fleets a hassle-free solution for fuel purchases. Instead of dealing with cash or individual credit cards, drivers can rely on these cards as a convenient and secure payment method. With real-time tracking and reporting, companies can easily monitor fuel consumption, track expenses, and make informed decisions to improve fuel efficiency and cost management.
Simplified Expense Management
Expense management becomes easy with fleet cards. Fleet cards also offer detailed reports and analytics that provide valuable insights into a company’s performance. By analyzing this data, companies can identify trends, patterns, and opportunities for improvement. Accurate expense tracking facilitates financial planning, budgeting, and forecasting, contributing to overall financial stability.
Additionally, fleet cards allow companies to set spending limits and restrictions on each card, ensuring adherence to company policies and preventing unauthorized expenses. In other words, companies can make sure drivers are spending their fuel dollars on actual fuel and not on snacks at the convenience store.
Efficient Administrative Tasks
Consolidating expenses into a single system reduces paperwork and minimizes the chance of errors. With simplified expense tracking and reporting, companies can focus on core operations, minimizing administrative burdens.
Enhanced Security Measures
Compared to traditional payment methods, fleet cards offer enhanced security measures. Assigning cards to specific drivers or vehicles improves control and accountability over fuel expenses. Additionally, they often provide fraud protection services, promptly detecting any suspicious activity and notifying the company to prevent potential financial losses.
Access to Discounts and Rewards
Fleet cards open doors to discounts and rewards programs. Many fleet card programs offer exclusive partnerships and negotiated discounts with fuel stations and service providers. Taking advantage of these offers can result in significant savings on fuel purchases, positively impacting a trucking company’s bottom line.
Ready to set up your Fleet Card?
Mansfield Fleet Cards offer an efficient fuel management solution suitable for fleets of any size. Whether drivers fuel up at retail stations, cardlocks, truck stops, backyard tanks, or mobile fueling locations, Mansfield Fleet Cards can be used anywhere. Our cards are accepted at fueling locations nationwide.
With Mansfield, all fueling transactions are consolidated into a secure platform, providing centralized control and payment. We have partnered with leading fleet card networks to offer a comprehensive view of standardized purchase data from retail, over-the-road, and backyard fuels. Accessing this information is made convenient through our user-friendly online portal.
Contact us today to discover how Mansfield can enhance your fleet fuel management.